Board Management Tools are digital software tools that aid directors and their staff members manage tasks related to the board such as scheduling meetings, disseminating documents, and recording minutes. These tools also include features that protect data by providing advanced cyber security. By digitising documents and meeting information, these systems allow for effective virtual and hybrid meetings while reducing costs of printing or shipping meeting materials.
When choosing a tool it is important to look for an experience that is easy to understand and use. It should have a clean elegant design and intuitive interface. It should also provide the highest level of security, training and assistance. It should give your staff the chance to test the software and get familiar with the interface prior to investing in a licence.
A tool could include an online library of board members that they can use to find all the relevant information about a specific meeting. This helps them prepare for the next meeting and can cut down on admin time by avoiding having to search through physical shared drives or files to find the latest version of notes and documents.
Some tools also offer flexible workflow features that can be adjusted to the needs of each business. The system can be set to monitor key performance indicators and send out alerts when milestones have been met. This is particularly useful for manufacturers who need to monitor improvements in manufacturing, for example, speeding up process cycle times as well as enhancing quality or reducing downtime.