A virtual board meeting that works relies on technology along with good communication protocols and adhering to etiquette for calls. Nothing interrupts the flow of a meeting like tech issues and it is very difficult to keep the energy in the room if participants are unable to hear each other clearly or open attachments to read the minutes that have been written down.
To prevent the meeting from becoming bogged down in off-topic discussions, you might consider adding a brief agenda item-specific time limit to each item on the agenda (BoardEffect). This will allow the chair keep the meeting in check and ensure that all issues are addressed. Additionally, noncontroversial topics can be considered as part of a consensus agenda to keep time for discussion during the meeting, and also reduce interruptions.
In a virtual world, it can be difficult for board members to interact with each other and some might not feel comfortable speaking up. However, the board chair can encourage participation by inviting volunteers to take charge of each agenda item or by hand-raising during the discussion. It is also beneficial to provide background info about each agenda item prior to the meeting so that directors can focus their attention during the call.
Board members can collaborate online between meetings using an efficient document management system. This helps maintain productivity and accountability. It is important to use a document management software that has granular control so that each director has the ability to view, edit, and even comment on documents. It is also essential to set a calendar reminder to remind board members of the next meeting. This will http://seboardroom.com/helpful-tips-on-how-to-run-an-effective-virtual-board-meeting/ increase their engagement and encourage them to prepare.