It’s important to organize your security strategy for data to keep up-to-date with latest regulations and best practices. The implementation of a comprehensive plan in place can boost confidence among customers and employees, while helping you avoid costly fines for non-compliance.
A solid plan for data security starts with a thorough assessment of the information in your organization. This allows you to categorize information by type, location and due diligence examinations in real estate access. For instance, certain kinds of information are more sensitive than others like personal health information (PHI) and credit card or financial information. You can then prioritize security measures according to the information’s importance and sensitiveness.
Also, identify who has access to certain information. This includes employees of branch offices, contractors that help your network as those who work remotely using equipment like digital copiers, inventory scanners and mobile phones. You should consider restricting access to what is required for their work, such as keeping credit card information only when it is required.
Make sure that all your facilities are equipped with cameras that have motion sensors and night vision to identify unauthorized access to file servers, archives, or backups. This will also be useful in identifying those who take pictures of whiteboards or monitors which contain sensitive information, as well as in identifying employees who haven’t properly been logged out.
It is also essential to communicate your company’s policies as well as your company’s values, procedures and policies effectively. Train your employees on how to spot security threats, including frauds aimed at passwords. Encourage them to report any suspicious activity.